In order to create a Purchase Order on DPO you will have to be setup on the DPO project as a user.

If you are not already a user then please contact the project admin on the DPO project so they can set you up.

Once you have access to the DPO project and are logged in click on the ‘Create New P.O’ button in the top left hand corner like shown below:

Once you have clicked onto Create new P.O you will then be able to select the relevant department you would like to raise the P.O for from the drop-down field and enter the supplier’s information.

Ideally the system also knows the supplier information already since the database saves all previously added suppliers data so that you don’t have to add the supplier details twice.

If you have to enter new supplier information then you may want to update or add the address details.

As an option, you may also want to add a contact person which you can do so by clicking on the ‘Add Contact Person’ button at the bottom of the screen.

*Note, if you are unable to enter a new supplier/ update existing supplier information then this is because the project admin has restricted this option on your DPO book. If you would like to enter a new supplier or update the existing supplier’s information then please contact the project admin on the DPO book.

Once you have entered the department and supplier information then select the next option in the bottom right hand corner.

You can add in as many items as you want. Select the ‘Add Items’ button and fill out the required fields. Once you have added in the item you will then see a summary of all the information you have entered.

You can add a delivery address or general information for all items by selecting either of these options at the bottom of the screen.

Once you are done select the send option. You will then receive a prompt to say that your Purchase Order request has been listed successfully and that you will get a notification as soon as it is approved. You will also be able to see your Purchase Order number which is a unique number that will not be used by the system again.

After clicking continue you will see that your purchase order is already waiting for approval. The moment the PO gets a final approval everybody in the approval chain will receive a confirmation email with a PDF report attached.

If you would like to create an identical or similar PO again you do not need to type in all of the information for a second time. Select the option to copy the PO located on the right hand side.

Here you can make your adjustments and press send and this will create a new Purchase Order with a new ID.